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Task Statement: Create a New Document Type
Bike Company is implementing a new process for road toll invoicing for employees' car fleet. The company wants to integrate toll charges from RTA - Road Transit Authority into SAP and reuse the original RTA billing document number as the SAP accounting document number for traceability.
You must create a new document type for company code TA40, create a matching external document number range, classify the document type for document splitting, create supplier RTA40, and test the configuration by posting an incoming supplier invoice using the new document type. The task requires replacing ## with your group number, which is 40 .

See the complete solution along with all steps and explanation.
Explanation:
=========
Required Values for Group 40
Field
Required Value
Group Number
40
Company Code
TA40
New Document Type
40
Description
Toll Fees 40
Reversal Document Type
AB
Number Range
A1
From Number
FEES400000
To Number
FEES409999
External Numbering
Yes
Supplier
RTA40
Supplier Name
Road Transit Authority 40
Address
SAP St. 40, 10117 Berlin, Germany
Reconciliation Account
21100000
Payment Terms
0003
Test Invoice Reference
FEES407788
Invoice Amount
500 EUR + 10% VAT = 550 EUR gross
Expense G/L Account
61005000
Cost Center
TA401100
Part A: Create New Document Type 40
Step 1: Open SAP GUI transaction OBA7
From SAP Easy Access, enter:
/nOBA7
Press Enter .
This opens:
Change View "Document Types": Overview
Step 2: Copy an existing Toll Fees document type
In the document type list:
* Select an existing toll fee document type, for example 22 - Toll Fees 22.
* Click the Copy icon.
* Change the copied document type to:
Field
Value
Document Type
40
Description
Toll Fees 40
Number Range
A1
Reverse Document Type
AB
Keep supplier and G/L account posting allowed.
Make sure BI Only is not selected, because manual posting must be temporarily allowed until the interface is ready.
Visual Exhibit 1: Document Type Creation Logic
OBA7 - Define Document Types
########################################
Copy from: 22 - Toll Fees 22
Create:
Document Type: 40
Description: Toll Fees 40
Number Range: A1
Reverse Doc. Type: AB
Allowed Account Types:
[ # ] Supplier
[ # ] G/L Account
Special Usage:
[ ] BI Only
########################################
Save
Step 3: Save the document type
Click the Save icon.
Expected result:
Data was saved
Part B: Create External Number Range A1
The task requires using the RTA document number as the SAP document number. Therefore, the number range must be external .
Step 1: Open number range from document type
From the document type screen, click:
Number range information
Alternatively, use transaction:
/nFBN1
Enter company code:
TA40
Step 2: Maintain interval A1
Create the following interval:
Field
Value
Number Range No.
A1
Year
9999
From No.
FEES400000
To Number
FEES409999
NR Status
0
External
Checked
Visual Exhibit 2: Number Range Interval
FBN1 - Accounting Document Number Range
Company Code: TA40
Number Range No. | Year | From No. | To Number | External
############################################################
A1 | 9999 | FEES400000 | FEES409999 | [ # ]
Step 3: Save the interval
Click Save .
Expected result:
Changes were saved
Part C: Classify Document Type for Document Splitting
The task requires document type 40 to use similar document splitting settings as document type KR.
Step 1: Open SPRO
From SAP Easy Access, enter:
/nSPRO
Click:
SAP Reference IMG
Follow this path:
Financial Accounting
# General Ledger Accounting
# Business Transactions
# Document Splitting
# Classify Document Types for Document Splitting
Step 2: Copy KR classification
In the classification table:
* Find document type KR.
* Select the KR row.
* Click Copy .
* Enter the new document type:
40
The copied values should be:
Field
Value
Type
40
Transaction
0300
Variant
0001
Description
Vendor invoice
Name
Standard
Visual Exhibit 3: Document Splitting Classification
Classify FI Document Type for Document Splitting
########################################################
Type | Description | Transaction | Variant | Description | Name
KR | Vendor Inv. | 0300 | 0001 | Vendor invoice | Standard
40 | Toll Fees 40 | 0300 | 0001 | Vendor invoice | Standard
Step 3: Save
Click Save .
Expected result:
Data was saved
Part D: Create Supplier RTA40
Step 1: Open Business Partner
In SAP GUI, enter:
/nBP
Create an organization.
Step 2: Enter general BP data
Use these values:
Field
Value
Business Partner
RTA40
Grouping
BPAB - Ext. Alpha num
BP Role
000000 Business Partner General
Name
Road Transit Authority 40
Search Term
RTA40
Street
SAP St. 40
Postal Code
10117
City
Berlin
Country
DE
Region
BE, if required
Language
EN, if required
Save the general BP first.
Visual Exhibit 4: Supplier General Data
BP - Create Organization
####################################
Business Partner: RTA40
Grouping: BPAB - Ext. Alpha num
Name: Road Transit Authority 40
Search Term: RTA40
Address:
Street: SAP St. 40
Postal Code: 10117
City: Berlin
Country: DE
Region: BE
Language: EN
####################################
Save
Step 3: Add FI Vendor role
Switch the BP role to:
FLVN00 - FI Vendor
If SAP asks to create the role, confirm.
Step 4: Maintain company code data
Go to Company Code data and enter:
TA40
On Vendor: Account Management , enter:
Field
Value
Reconciliation Account
21100000
Sort Key
Select description Pstng yr,month,curr.
On Vendor: Payment Transactions , enter:
Field
Value
Terms of Payment
0003
Save the supplier.
Visual Exhibit 5: Supplier Company Code Data
BP Role: FLVN00 - FI Vendor
Company Code: TA40
Vendor: Account Management
####################################
Reconciliation Account: 21100000
Sort Key: Pstng yr,month,curr.
Vendor: Payment Transactions
####################################
Terms of Payment: 0003
####################################
Save
Part E: Test the Configuration by Posting an Incoming Invoice
Step 1: Open Create Incoming Invoices
Use Fiori app:
Create Incoming Invoices
or SAP GUI transaction:
/nFB60
Enter company code:
TA40
Step 2: Enter invoice header data
Use:
Field
Value
Supplier
RTA40
Invoice Date
Current date
Posting Date
Current date
Reference
FEES407788
Document Type
40
Amount
550.00
Currency
EUR
Calculate Tax
Checked
Tax Code
1I
Header Text
40, if requested
The gross amount is 550.00 because the task says 500 EUR plus 10% VAT.
Step 3: Enter G/L line item
Use:
Field
Value
G/L Account
61005000
D/C
Debit
Amount
550.00 if using gross line amount in Fiori
Tax Code
1I
Cost Center
TA401100
Text
40, optional
In the Fiori invoice app, using the gross line amount 550.00 allows SAP to calculate:
Expense base: 500.00
Input tax: 50.00
Vendor total: 550.00
Visual Exhibit 6: Incoming Invoice Entry
Create Incoming Invoice - Company Code TA40
############################################
Supplier: RTA40
Reference: FEES407788
Doc. Type: 40
Invoice Date: Current date
Posting Date: Current date
Amount: 550.00 EUR
Calculate Tax: [ # ]
Tax Code: 1I
Item:
G/L Account: 61005000
Amount: 550.00
Tax Code: 1I
Cost Center: TA401100
Header Text: 40
############################################
Simulate # Post
Step 4: Simulate before posting
Click:
Simulate
Expected accounting result:
Line
Debit/Credit
Amount
Travel Expense 61005000
Debit
500.00
Input Tax
Debit
50.00
Supplier RTA40
Credit
550.00
Step 5: Post the invoice
If simulation is correct, click:
Post
In your execution, SAP posted the invoice successfully with document:
1900000000
Final Task 3 Result
Task 3 is complete when the following objects exist and the test invoice is posted.
Requirement
Completed Value
Document Type
40 - Toll Fees 40
Reversal Document Type
AB
Number Range
A1
External Number Range
FEES400000 - FEES409999
Document Splitting Classification
Same as KR
Supplier
RTA40
Supplier Reconciliation Account
21100000
Supplier Payment Terms
0003
Test Invoice Reference
FEES407788
Posted Invoice Document
1900000000
Task 3 is now fully completed.